We are taking this action to adapt to the market with new products & processes. This commercial proposal template focuses more on the business-case side but can also be tailored to be used for the purchase of products or services or even for a business venture. Using the rules above, you can craft a meaning, easy-to-follow document to deliver the news effectively and tactfully, leaving you and your outgoing employee on the best terms possible. Having something written down or rehearsed helps you hit these reduction in force talking points at the appropriate times. If you can afford to relocate employees, it might be in your best interest to do so. It consoles but not too much. Free template: office relocation letter. Well, like severance pay, outplacement shows that your company cares about where the displaced staff member will end up. Don’t interrupt them if you can. Legal Contracts - The Employee Transfer Notice Letter legal contract template is one of many downloadable in Human Resources Contract Pack. Don’t get into small talk about baseball games or the weather. If you have a solid job elimination script and these supportive systems in place, this unfortunate meeting will be a lot easier to handle and execute. Researchers from Columbia University found that departing employees took the news better when the reason was explained clearly. Okay, so we’re midway down the page now. This usually involves making an agreement for them to finish their tasks and projects or finding out if your current team can absorb the loss, communicating layoffs to remaining staff will smooth this part over. The terms of the relocation assistance to be provided and the arrangements that will apply on completion or termination of the relocation will be set out in writing in an offer letter which must be accepted by the employee or new hire before the relocation commences. Here is a list of things you should look for in a provider. When the decision to relocate a facility has been finalized, the bulk of HR’s work then comes into play. 3. If you choose to sign the severance agreement, you will be placed on a paid leave of absence for a period of 90 days.”, “After the 90 days, you will receive severance pay according to the company severance schedule based on your years of service. Since you are offering to relocate these employees to your new location, your letter must take into account all of the information employees will need about the relocation. This could be that they stay with the company for a certain amount of years, or meet certain performance goals. For example, you will turn your proposal into a more simple construction proposal template that can be viewed easily from the web on any device, rather than forcing your prospect to download it in Word or Excel format. In an employee transfer, the employee shall have a slight shift in his work. This section obviously changes based on the person you’re letting go. We recommend you share the agreement with an attorney before signing as it is a legal document.”. Conferencing/Audio Visual Equipment Computers Furnishings Supplies Breakroom/Kitchen Appliances If you want to come up with an outstanding job proposal, feel free to browse through the professional proposal examples & samples that you can download in this post. Computer Relocation Vendor Other Moving Vendors - Equipment/Artworks, etc. Simply follow the tips in this article to boost your chances of convincing employers that you’re the right candidate for the job. %��������� That means you have to keep a bit of distance in your writing while also knowing when to bring it in. When writing an effective employee relocation offer letter it’s important you frame your offer in a way that results in a high rate of acceptance. Will we try to relocate any of these employees to the new location? Knowing how to write a proposal should consist not only your ability to produce relevant content but also your knowledge on how to properly format the information that you would like to relay to potential employers. Nothing you can possibly write in this letter is going to make the employee happier to receive it. Total Moving Expenses $ $ $ % New Equipment/Furnishing Expenses Budget Actual Variance($) Variance(%) Phone System Office Equipment, Copiers, Fax Machines, etc. aci-na.org Most businesses that need to assign some of their employees, whether new or old, offer incentives so that they can be motivated enough for the move and doesn’t see it as a major setback in any aspect of their lives. Don’t go on and on after you have explained what needs explained. RELOCATION ALLOWANCE AGREEMENT This Agreement for Relocation Allowance (“Agreement”) is made and entered into this DAY Day of MONTH, YEAR by and between ENTITY (“Employer”) and EMPLOYEE NAME (Employee Identification No. Yes, even though we said earlier that it’s important to stay on track and cut as much small talk as possible, it’s vital to give your exiting employee the time to respond to the news. To complete an employee transfer, an employee or the employer shall file an Employee Transfer Form. There are also sections for describing the employee’s current role and schedule. What’s the first question you’d have? And here is what to include in a layoff letter: Like any letter, the facilities relocation layoff letter needs to start by addressing the employee by name and getting straight to the point. This is a tough meeting and no amount of ‘warming up’ will make it any easier on you or your employee. Don’t put blame on the employee. The employee training proposal must be containing the reasons for it and a summary of all the sessions to attend. Ask Britt: What Is the Impact of Social Media on the Workplace? In fact, it might make it even harder to deliver. Some will want to speak while others will try to get out of there as fast as possible, which is understandable. Relocation Policy Template Image collections Templates Design Ideas 585480 Internal Job Relocation Letter Pensieve Pinterest 349529 We have a great hope these relocation letter template images gallery can be a direction for you, deliver you more references and also make you have a great day. If you get to choose between a trained and an untrained employee, it is clear that your choice will be the trained employee. However, you also have to make sure you handle the event in a legal way, which means checking in with your legal team, especially when you are letting go of a group or have staff members that are over the age of 40 years old. Don’t try to console them too much either. For example, if severance pay is based on how long the employee was with the company, you can reiterate that policy in this letter. Moving your construction template from Excel or Word to a flexible web-based format has many advantages. (Surprise!) Giving the hiring manager genuine, persuasive reasons why you’re set on moving to a new place is key to writing a winning relocation cover letter. Jayhawk Manufacturing might have a plan to phase out the manufacturing of basketballs over a 3 year period, which means they would need a portion of their basketball makers to move to Pittsburgh for a 3 year time frame. Have employee’s managers provide the news in person, with a printed out letter available for said employee to take with them after the meeting for their own information. It is with deepest regret that I must notify you of your position being eliminated from the organization.”. This makes sense if you are relocating due to a lack of talent in a specific geographic area. So, start the letter quickly by saying what is going on. These benefits include the use of an outplacement service for assistance in finding a new position through resume writing and career counseling services. At this stage in your layoff script, you and your HR manager need to figure out how to transition the outgoing employee’s workload. This employment proposal template is for an employee within an organization to use to request to telecommute on certain days. When writing an effective employee relocation offer letter it’s important you frame your offer in a way that results in a high rate of acceptance. x�[َ�}ﯨǖ��+��& �D��E�avhD��El�2eχ�rk9���bO� �Z�խ���[�Q���n[�mZu~��WG��ͧ\���6�ߧ��n�����l���YѪ�Գ]Rە�c�A}����F�j�^����4 ����zb�|�//���v I�����z�o�=*�y�M;��׏��+L).���I��$��T����;#��8��Ț��BQBI�PR�H�~�'�m���]���J�y| � �W�a�C"��`���s\���'w� ����5D��@����h/Y�^Ul���T�5�UEV9ߘ�^�|#�x�����r�����p��wn���$��#��*�B��.��b�:�q0�فQ�_�����Z;���7�b�'~�HB ��O���MҞ# One of the main things to hit in this dialogue is the reason why the position has been eliminated. So, depending on how you answered the questions above, your HR team will be responsible for either relocating employees, laying off employees, or a mixture of both. It is with deepest regret that I must notify you of your position being eliminated from the organization.". Again, it’s important to stay on task here. Sometimes challenges arise that require you to close down a location. Before we get to what to include in the employee relocation letter, it is important to review the steps in the process leading up to giving employees said letters. Name of company For example, you could offer a $10,000 relocation bonus, and up to $10,000 in reimbursement for moving expense. Rel… Small Business Answers - Best stay at home job?I have 3 ... 450 x 311 png 208kB. It is where both parties sign off on the agreement that said employee will relocate to the new facility, given the stipulations stated above in the letter. Aug 18, 2020 - Relocation proposal template, The competition in the business world is fierce in today’s market and should you want to emerge… Or a sister. That part needs to be short and to the point. Answer a few simple questions, and you’ll be ready to run your RFP in no time! This means letting your employee vent (within reason, of course) and say what they need to say. Available in A4 & US Letter Sizes. What payments are you offering your employees to relocate? Just make sure you don’t end up explaining everything because that’s what the meeting is for and you don’t want to send the staff member a book - just a notification and brief explanation. ), it can also be great! This section of the letter is super short. © 2021 Microsoft. An exception to this could be if you only need employees with certain types of skills, to be employed for a small time frame, before needing employees with different skill sets at the new location. You have 45 days to decide if you want to sign. Here’s an example of what you can include in your own layoff script: HR Manager: “As announced in late August, the division is adjusting our overall operation costs in response to the weakening demand for specialty products and this includes reducing staffing levels.”, “As a result, a number of positions at this facility are being eliminated and your position is one being affected.”. When composing an official or business letter, presentation design as well as format is essential to making a great impression. Generally when a facility closes and an employee is asked to relocate, it is on a permanent basis. For example, you could say this from the letter example above: “Due to this relocation, we have come to the decision to eliminate positions within the organization. What is a total compensation statement & how does it provide value? Customise the contents of the following template to suit your needs. The first, as we just said, is all about alerting the staff member of what is happening and how they are impacted. If you treat your employee with the respect they deserve, following the steps above, the transition of work should go over without a hitch. %PDF-1.3 We must also note that this article is written from the perspective of a human resources professional. Or even to move to a different geographic area where there are more people with expertise in a specific field. A mother or a father who invested so much in a place he called home, only to be asked to move miles away and make some sacrifices. Using a moving company contract template can make it easier for you to put all the essential details that are expected to be seen in the contract document together. Even with a higher pay guaranteed an employer needs to consider that an employee is not just an employee but maybe a provider too. All employees should be aware of this policyto avoid any confusion about who qualifies for promotion and … Privacy and Cookies; Legal; Advertise hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'dcbe197c-65d1-4137-a73f-fde56a8e9cdb', {}); hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'b9206c77-0b66-418d-8aff-f2b2173bd024', {}); Employee Relocation Letter: What To Say When Closing a Location, 5 Reasons Insurance Companies Should Switch to Careerminds for 2021, Keeping Morale High While Working Remotely. That should conclude your letter and allow you to send it off. Our company is committed to investing in our employees and rewarding good performanceto encourage overall excellence. When learning how to write a facilities relocation layoff letter, the most important thing to remember is that this letter has to be professional, a bit personal, but - most importantly - honest. Why is this important? Here’s an example of how this section can go in your layoff script: HR Manager: “We prepared a Severance Agreement for you to review, which will explain the benefits being extended to you.” Review the key points of the agreement. If you would like to directly download our template, click here. Put yourself in the employee’s position. These challenges could be due to a loss of market share, a poor economy, or even mismanagement of company funds. This could include a bonus incentive, moving reimbursements, etc. Here’s an example of how this section can look: “Someone from Human Resources will call you to set up a meeting in the coming days to discuss this process and the overall implications. Don’t take our word for it, either. 4 0 obj Pre-planning for the workload shift is definitely a good idea, too. 5+ Free Transfer Letter For Employee – Format, Sample & Example An employee transfer letter is a letter that is sent to any employee to let him or her know about Social << /Length 5 0 R /Filter /FlateDecode >> Make sure that your employees understand what is required of them to receive the payments associated with relocating. Assortment of employee relocation letter template that will flawlessly match your needs. Aug 18, 2020 - Relocation proposal template, The competition in the business world is fierce in today’s market and should you want to emerge […] More information 12 relocation agreement templates pdf word free relocation proposal template excel by Brandon Oliver Variety of employee relocation letter template that will flawlessly match your demands. Business proposal template could be used for the sale of an object or service, or in marketing, or as a construction proposal. Commercial Proposal Template If you need a commercial proposal download our free sample here! This involves stating that a member of HR will reach out to the staff member with a phone call to set up a time to go over the layoff process. “We appreciate all of the good work you have done during your employment. We know that sounds like quite a bit, but hear us out because this is arguably the toughest part. Make sure the amount of payments and reimbursements you are offering the employee is clearly stated. Next, you need to transition the letter to setting up the layoff meeting. The template that follows is ideal for sending customers and business associates. Once all of the above is said, note in your layoff script to collect any belongings that are company property, such as badges and keys. And with the former, you get to retain someone who has intrinsic knowledge of your organization, and will feel loyalty to your company as well. Free Template Database. Here are the sections you will need to cover in the employee relocation letter: Now that you understand the different high level sections of the employee relocation letter, let’s break each of them down into more detail. Download and create your own document with Employee Separation Notice Template (45KB | 1 Page(s)) for free. Several organizations have corporate housing for these sort of situations, so let people know if that is available. Once that is over with, note in your layoff script to reiterate the outplacement services and other benefits that the outgoing employee will receive, such as their 401K, pensions, and stock options. It doesn’t take into account the processes that a facilities manager or a supply chain leader (etc) need to complete when relocating a company space. • Summarize the relevant points from your global mobility policy. If this situation arises, you’ll need a layoff script and a layoff letter template to help you conduct the event. You might have to layoff a portion of your employees, or all of them, depending on the business case. You’re not in there apologizing and trying to make the process feel better. You’re don’t want to throw them out on the street. For those employees who won’t be relocating, what severance pay and benefits will we be giving them. You can download our templates with these links: Here is an explanation of what to include in your layoff script: The focus of this section is how to deliver the bad news. If you want to give a little more detail, wait until the second paragraph. They gave a large portion of time and energy to your business and now, more than ever, is a good time to show your support for their future. It can also be normal to layoff certain employees whose skills won’t be useful at the new facility, while keeping others whose skills will still be needed. Ads related to: Employee Relocation Agreement Template Results from Microsoft . As A Concord Carpenter explains, this particular type should include items like specific materials to be used, costs and payment schedules. Cover Letter Switching Careers Cover Letter Switching Careers from i.pinimg.com Cover Letter Switching Careers Source: www.jobhero.com Cover Letter Switching Careers Source: distinctiveweb-distinctivecaree.netdna-ssl.com Cover Letter Switching Careers Source: coda.newjobs.com … Your human resources team needs to answer the following questions: While dealing with a layoff is a hard task for most HR professionals, conducting a facility relocation is sometimes considered even more stressful, because of having to both layoff and relocate employees all at the same time. Explain why the company is changing strategy and relocation, and that their job is impacted. It’s common advice not to let the employee back to their desks, mainly because emotions are high, it's awkward for everyone involved, and, of course, it’s good to protect company property. d� Relocation Package: GE will compensate up to $10,000 for your reasonable costs incurred for relocation to Plainville, CT. Further, GE will provide temporary living assistance and reimburse for any commuting for up to 6 months from date of hire. Your last day of employment will be January 8. You want to do the most respectable thing possible.). This employee promotion policy illustrates the guidelines and the process that managers must follow when effecting promotions. Summary: Writing a Winning Relocation Cover Letter. agreed by nbn and the employee or new hire prior to the relocation taking place. As you know, we have recently experienced a downturn in client revenue, and have aligned our new business lines to meet our new objectives taking this into account. A layoff script is a good thing to have on hand for this transition because - regardless of how the employee reacts - you need a way to keep pushing forward no matter what. Indeed, either of these problems is enough to derail an office relocation and turn it into a nightmare. (Keep the letter to your bank and suppliers briefer, and end by directly asking that they update their records with your new details). The middle actually has two parts to it. Not only does this help out your staff incredibly and make the task of letting them go easier, it also keeps your reputation intact. Next, your HR manager should step in and guide the meeting to outplacement services and severance packages. While business can be tough (remember 2008? Layoff letters don’t get you out of having a conversation even if they overlap in content - you should explain that this is a move based on X reasons. Business can be tough. You are also eligible for outplacement assistance that will begin immediately.”, “Normal tax withholding will be done for the severance pay to insure compliance with federal and state laws. Since bonuses are taxed differently, and moving locations could affect how people are taxed in different states or counties, make sure to let your employees know that you will be providing them with the proper tax documentation for filing in the next year. “Your last day physically at work will be October 10. Well, when you break down the process of notifying your employees, it is actually pretty simple. Easily Editable & Printable. Previous Post: 5+ Free Transfer Letter For Employee – Format, Sample & Example Also note that this article is written from the perspective of a human resources.. Conducting these event with our sample relocation and turn it into a.. Is understandable of talent in a specific geographic area the most respectable thing possible )! Total compensation statement & how does it provide value process can start several... Quickly by saying what is going on business case to setting up layoff. 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Sale of an object or service, or in marketing, or in,! Of covering the relevant areas of interest reimbursement for Moving expense marketing, or all of them, depending the! The reason why the layoff meeting download our free sample here to making a great impression last of! In your Best interest to do so of HR ’ s important to stay on here. Step in and guide the meeting to outplacement services and severance packages ’ will make even! Rewarding good performanceto encourage overall excellence have, by the event your team is prepared for these... And then start to call those employee relocation proposal template are impacted great impression employees, it s... About how much you can simply end with a higher pay guaranteed employer... Total compensation statement & how does it provide value your last day of will! Member of what is happening and why as soon as possible, which is.... A bonus incentive, Moving reimbursements, etc to hit in this should... Positions within the company is committed to investing in our employees and rewarding good performanceto encourage overall excellence RFP. Of payments and reimbursements you are relocating due to a loss of market share, poor. Just want to give a little more detail, wait until the second paragraph reason explained. While also knowing when to bring it in service, or even to move to a loss of share! Living situation severance packages need to transition the letter quickly by saying what is the Impact Social...